Are you self-driven, collaborative, and have an interest working with a community of individuals with a passion for writing?  Join the University of Southern Maine’s Stonecoast MFA and become a key member of the team. 

The Administrative Specialist position pays $17.26/hour (non-negotiable) and is based on USM’s Portland Campus.  Standard hours are 40 hours per week, Monday – Friday.  Bi-annual residencies (in January and June) present opportunities for light overtime work. Flexible scheduling and work-from-home options available for the right candidate.

USM’s Stonecoast Master of Fine Arts (MFA) Program in Creating Writing connects emerging writers with award-winning authors to create a uniquely inclusive and challenging low-residency MFA.

The Adminstrative Specialist is the primary liason between the Stonecoast MFA program and the larger USM community.  This person performs a wide variety of duties in support of daily operations, including communication, records maintenance, and participating on special projects.  

The ability to maintain confidentiality, exercise sound judgment, and work independently and in a team environment while maintaining attention to detail are essential. The successful candidate will be well-organized and possess excellent written, phone and verbal communication skills.  The Department utilizes various data systems and web platforms and requires someone with the ability to navigate such systems. 

The University is committed to building a culturally diverse team of leaders, faculty, and staff.  We welcome applicants who are multilingual and strongly encourage women, minorities, individuals with disabilities, and veterans to apply. 

We live our USM Service Promise - Student Focused Every Day.  We are looking for employees who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. Click on our Benefits Information Summary to learn more.  

Employees in the University of Maine System are required to comply with UMS COVID protocols which currently include, but are not limited to, being vaccinated, obtaining a qualified vaccination exemption, and/or participating in regular COVID testing.

Please visit Together for Maine for more information on USM's successful contribution to our Covid-19 public health campaign. 

To apply please click on "APPLY FOR POSITION" at the bottom of this page. You will create an applicant profile and complete an application and upload a cover letter and resume/curriculum vitae. Finalist candidates will be asked to provide a list of the names and contact information for references. 

We will examine candidate packages on an ongoing basis as they are submitted.

All required materials must be submitted by May 30, 2022.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711 (Maine Relay System).