The University of Southern Maine is seeking applicants for a full-time Administrative Specialist CL1 in Registration and Scheduling Services.  

The work performed in Registration and Scheduling Services is critical to the University’s service to its students, staff and faculty. From student enrollment processes, to class schedule maintenance, to the proper recording of grades and rankings, the registrar's office underpins the successful functioning of the University. The Administrative Specialist CL1 performs administrative and clerical work requiring general and broad procedural knowledge and organizational skills.  This position involves considerable internal and external contacts, as well as handling verbal and written communications for a broad range of questions and audiences. This position will support our year-round registration processes, front-facing office communication channels, and student records requests. The ability to work as part of a team is essential. Our team strives to provide exemplary customer service while maintaining confidentiality and a welcoming demeanor. The ability to manage multiple tasks concurrently and to prioritize will be beneficial. A diverse work environment with intermittent to frequent interruptions is not uncommon.  Judgment and initiative are frequently exercised and work is typically performed under specific instruction.

Pays $13.43 per hour with a Monday – Friday, 8:00am – 4:30pm work schedule.  The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. 

We are the University of Everyone – committed to building a culturally diverse team of leaders, faculty and staff.  We welcome applicants who are multi-lingual.  Women, minorities, individuals with disabilities and veterans are encouraged to apply.

Required:

• High school diploma or equivalent (G.E.D.) and sufficient experience, including one year administrative support experience. 
• Demonstrated computer proficiency.
• Good communication skills.

Preferred:

• Customer service experience.
• Peoplesoft exposure (detailed knowledge not required).
• Microsoft Office/Google Suite experience.

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. 

Benefits Information Summary

Want to know more about employment, benefits and local resources?  Our Employment webpage has additional information to help you become more familiar with developing a new career at USM as well as exploring everything the Greater Southern Maine area has to offer.

To apply:

Materials must be submitted via "Apply for position."  You will create an applicant profile and complete an application. You will need to upload a cover letter, resume/curriculum vitae and a list of the names and contact information for three references.

All required materials must be submitted by February 28, 2021.

Appropriate background screening will be conducted for the successful candidate.

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Sarah E. Harebo, Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711 (Maine Relay System).