This position is currently available to employees of the Associates C.O.L.T. Staff

of the University of Southern Maine.

Administrative Specialist CL3: Osher Map Library and Smith Center for Cartographic Education (OML SCCE)

The University of Southern Maine is seeking applicants for the full-time, hourly position of Administrative Specialist CL3 in the Osher Map Library and Smith Center for Cartographic Education (OML SCCE) located in the Glickman Family Library on the Portland campus.  This position is Monday – Friday, 8:00am – 4:30pm, with occasional Saturdays to accommodate gallery visit appointments, as necessary.  The position reports to the Executive Director of the OML SCCE.

The Administrative Specialist CL3 provides administrative and complex clerical work for the OML SCCE, with a strong emphasis on customer service, organization, and follow through.  The person in this public-facing position will be responsible for managing the day-to-day activities of the OML SCCE, including playing a key role in: event planning and coordination; administrative support for gallery exhibits, digitization projects, and educational programs; communication with a variety of Boards and other key stakeholders within the University and externally; project management for a variety of activities (in collaboration to the Executive Director), as well as all day-to-day financial activities for OML SCCE.  This position works collaboratively in a small team environment to support the mission and services of the Osher Map Library and Smith Center for Cartographic Education, especially in regards to education and outreach at the K-16 levels and lifelong learning.  Independent judgment and initiative are frequently exercised. This Administrative Specialist works with other staff on library marketing (including monthly e-newsletters), social media, and website activities and content. This position has extensive in-person, telephone, and online interactions with students, faculty, staff, researchers, donors, and the general public, and utilizes a wide range of resources in a variety of formats. The employee assists with the hiring and supervision of a variety of student employees.  The OML SCCE is currently working on a variety of initiatives related to equity, race, and social justice in mapping and cartography, and the Administrative Specialist will also play a key role in our work in this area, which includes internal processes and professional development, as well as external programming, teacher workshops, etc.

Pay at start step = $15.99 per hour.  Internal applicants will carry over their current pay if at CL3 level or receive an increase if at a CL2 or  lower level. The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. 

For a complete job description, click here. 

Materials must be submitted via "Apply for position." You will need to create an applicant profile, complete an application and upload a cover letter, resume and list of contact information for three references.

All required materials must be submitted by January 22, 2021

Appropriate background screening may be conducted for the successful candidate.

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711 (Maine Relay System).